TRACK AND TRACE SYSTEM: IOCL
GTI has implemented one of the largest track & trace system for Oil Industry in India. It has implemented the use of a QR code based methodology that will provide accurate and timely decision support for multiple functional for IOCL’s Servo manufacturing plants across 10 locations in India producing over 10 Crore cans/year. One of the largest in the country.
The system supports complete material tracking and also provide IOCL with the ability to take strategic marketing decisions. The system allows the CIPs to be aware of what material is planned for receipt on any given day. At the retailer and the consumer end an app is hosted by GTI which has the facility to scan the QR codes on each’s (SKU) as well as the cartons. IOCL officers have the feature to scan the carton as well as the SKU. The retailers will also be enabled to scan via the app. On scanning, the user will get the entire history of that particular carton/SKU so as to determine the origin, the warehouse history and also the way it reached the particular place. This scan can also be used for validating the stock consumption at the distributor end. The app is designed in such a way that it will provide real-time feedback regarding authenticity and traceability of the SKUs.
The objectives are many, which are tangible as well as intangible:
1. Minimizes counterfeit products in the market.
2. Complete end to end track and trace.
3. Inventory clarity at all nodes.
4. Minimizes product/batch mismatch.
5. Data for analytics for effective decision making.
6. Loyalty programs enables on the barcode platform.
7. Cross State Infiltration minimizes.
Modules of the System
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Printing
Printing of QR code at Label Manufacturer.
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Filling & Manufacturing
Filling and Manufacturing Process including Goods Receipt, Despatch & Internal upkeep.
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CIP/CFA Process
CIP/CFA Process for transparency at the Clearing & Forwarding Agent.
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Production Mgmt
Production Management include generation of product ID/ QR code for each item to be tracked across the supply chain as per requirement.
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Inventory Mgmt
Enables GRN and dispatch automation and generation of put away and pick lists for warehousing. A complete intelligent warehouse management system with a one time configuration of the warehouse (Row-rack-bin).
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Transit Mgmt
Enables transit visibility - stock status across the storage locations and intransit stock status visibility.
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Distribution Mgmt
Enables automation of inward and outward stock process at the distributor end. Handling sales returns as well as financial modules.
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Customer Mgmt
Enable customer to verify the authenticity of the product. This module has is available on mobile and across all platforms.
Other Supplies & Systems
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Hardware
GTI has supplied and installed the Hardware required to implement the system. The hardware includes:
1. Online Scanners.
2. Thermal Inkjet Printers.
3. 2D Handheld terminals.
4. Servers, Kiosks, PCs & related network components.
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App & Loyalty Program
Loyalty program enables the features of self-sustaining loyalty program, analytics on the data gathered, user group wise access, Geo mapping, authorization of Distributor, retailer, mechanic and consumer based on the UID such as Aadhar no, PAN or any other KYC. Software has the feature to avail the loyalty program by specific consumer. -
Anticounterfeit
The Mobile app gives feedback on the unauthenticated codes. The UID that is not available in the database creates a RED flag when scanned, immediately informaing IOCL. For codes available in the database, the app gives a GREEN go ahead for the first time scan. In a case the code is scanned at an area where the SKU has no history, then a YELLOW light will be displayed on the screen and warn IOCL. This is also the case for subsequent scans with different mobile devices.
